Help! I’ve got the Outlook blues – but do I really need a room booking system?

As workspace technology experts, we often hear this question from people who are just starting to explore the benefits of advanced room scheduling software.

They tell us they already book a room in Outlook if it’s available, check if colleagues are free and then invite them to the meeting. Simple! And so it is — as far as it goes.

But Outlook can let you down when it comes to these 7 additional challenges:

1. 1. Booking catering, additional equipment or other services for your meeting
2. 2. Changing the room or date and time while keeping colleagues and service providers like the catering team informed
3. 3. Booking meeting rooms in different locations and time zones, with different services such as catering in each location
4. 4. Releasing a room in good time, rather than just not showing up
5. 5. Knowing when visitors have arrived for the meeting, and ensuring a great first impression
6. 6. Having clear visibility of room utilisation, to make informed decisions on internal space and to avoid expensive booking out options
7. 7. Booking flexible space such as desks when you’re on the move.

Here’s how a quality room booking system such as Rendezvous by NFS helps you deal with these challenges.

And the system fully integrates with Outlook, too, so everything appears automatically in your calendar and your staff see a familiar interface.

So there’s really just one answer to the question: “Do I really need a room booking system?”

It’s yes — as long as it’s Rendezvous.

Learn more about workplace transformation and how it affects you here.